5.10 Dealing with a waiting list

The Details section of a group record has options to specify the maximum number of members and to enable a waiting list. These act more as a guide than imposing restrictions. 

Not a separate list

When the maximum has been reached, Beacon doesn't create a separate waiting list of new applicants. Instead, they are listed in the Members section in alphabetical order (by surname) alongside existing members with a note of when they were added to the waiting list.

When sending emails to the group that contain information intended only for existing members, make sure to deselect members marked as waiting.

No automation

When someone leaves the group, Beacon doesn't automatically add the person who has been waiting the longest to the group. This gives group leaders the freedom to choose whom to promote. For example, you might want to maintain the balance of sexes or to give priority to someone with particular skills.

Click the Join group link to remove the "Waiting since" note from the member's record.

Removing someone no longer interested in waiting

If someone on the waiting list decides they're no longer interested in waiting, simply remove them from the group in the normal way by clicking "remove".

Changing the maximum number

Changing the Max members field in the Details section has no effect on the way members are listed in the Members section.

Revision History

v1	2021-05-17	David Powers	First version.