Access to data within Beacon is generally controlled by ticking & unticking the Privileges that are associated with each User Role (see 8.2). However, there are 2 other ways of restricting Group Leaders from viewing member contact details.
a) Restricting Access on an Individual Basis
The Hide contact details from group leaders tick box on the Member Record is provided for members who have specified that they don’t wish Group Leaders to be able to see their contact details.
When this is ticked, Group Leaders are not be able to see the address or phone numbers of the member (as with Mr Wilson below), although they are still able to send emails to the member.
Individual members are able to see and change their own 'hide from' setting by logging in to the Member's Portal and selecting Update your personal details.
b) Restricting Access on a Global Level
The Hide Address from Group Leaders tick box on the System Settings page may be ticked if your U3A wishes to hide the addresses of all members from all group leaders (except those that have been allocated other Membership privileges).
Group leaders will still be able to see member phone numbers and send emails to the group members as shown below.
|2020||Graeme Bunting||First version|
|v2||2021-05-05||Graham Tigg||Moved to User Guide|