7.4 Credit Batches

When several cheques and cash are paid into a bank at the same time, it is usual for a bank statement to record only the total amount, not each individual cheque. This can make it difficult to reconcile the statement against individual transactions.

Credit Batches are a facility to make reconciliation simpler. All cheques and cash paid in at one time are assigned to a Credit Batch and the batch appears in the Reconciliation listing. When the bank statement entry is reconciled against the Credit Batch, the component Transactions are reconciled automatically.

Viewing Credit Batches
Select Credit batches from the Home Page and choose either Uncleared to see all uncleared Batches, or enter a date to see all Batches since that date.

Creating & adding to Credit Batches
Click Add batch from the Ledger or Add credit batch from the Credit Batches page to display a list of outstanding payments for the selected Account. The display can be sorted on any of the columns by clicking the blue column headings. Tick the ones to be added to a Batch.

To add to an existing uncleared batch, selected the batch from the drop-down list at the bottom of the page and press Add to Existing.

To create a new batch, enter a Batch Reference and press Create Batch