5.5 Group Record: Ledger

Viewing your Group Record
To view the Group Record for your Group, click on the Group name in the Groups List (see 5.1), or elsewhere where Group names are shown. Groups for which you are a Leader or for which you have editing rights are highlighted blue.

Each Group Record comprises four sub-pages: 

• Details      see 5.2
• Schedule   see 5.3
• Members  see 5.4
• Ledger      see below

You can select between these on the row beneath the Group Record title. The active sub-page has its #name in black.

Note: The things that you can view and the operations that you can perform may differ from those described below, according to the System Access and Privileges allocated to your Role by your U3A Committee.

Viewing your Group Ledger

As a Group Leader your Home Page will look similar to that shown below, depending on the extent of system access given to you.

Click Groups to view the Groups List page [A]. 

Groups for which you are a Leader are highlighted blue. Click your Group [B] to go to your Group Details page.

Click Ledger [C] to go to your Group Ledger page.

All transactions are shown for the Group between the selected From and To dates (which default to the current financial year), together with the incremental current balance.

Transactions can be edited or deleted by clicking the blue links on the right of the page.

An Excel copy of the ledger can be downloaded by pressing the Download Excel button.

Editing your Group Ledger
The Group Ledger page can be used as a basic facility to account for monies paid out and received, for your group. There is no connection between this ledger and the main Treasurer's ledger, however, the Treasurer is able to see an overview of your ledger and add the income and expenditure to the main ledger.

All transactions are shown for the Group between the selected From and To dates (which default to the current financial year), together with the incremental current balance.

 Transactions can be edited or deleted by clicking the blue links on the right of the page.

An Excel copy of the ledger can be downloaded by pressing the Download Excel button (according to your access privileges).

Adding to your Group Ledger
To add a new Transaction to the Group Ledger - fill in the Date, Payee, Detail (the reason for the transaction) and the amount In or Out before pressing the Save button.

Note: On the Group Ledgers, Payee can refer to both a person to whom money is paid and a person paying money to you.

Revision History

v2	2021-04-29	Lyn Bossons	Merged parts of KB article 'How to use the Group Ledger' that were not already in 5.5