7.6 Financial Statement

To run an Receipts and Payments report and Balance Sheet, click Financial statement on the Home Page.

You may report on any account, or ‘all combined’ by selecting from the Account drop-down list.

Select the Financial Year (see the end of this article), tick if you want the previous year's statement to be included and tick if you want a current membership count should be included in the report.

Press Download PDF or Download Excel

You can now view or save to file from your downloads folder.

Typical Excel Download for all Accounts

PDF Download: Current Account

If you select other accounts you can run off a Statement of Account for each individual account.

PDF Download: Current Account with Membership Analysis

Financial Years
Each u3a will define when their Financial Year starts when their Beacon Site is first created. The date must be the first day of a month and in general, should not be subsequently changed (see 7.10.1 Changing your Financial Year)

Each Financial Year is named by the calendar year at the start of the Financial Year. For example, if a u3a starts its Financial Year on 1st April, then the Financial year which runs from 1 April 2020 to 31 March 2021 is known as 2020.

Data for the current year and the last year is editable in Beacon, but all earlier years should be considered closed and no Transactions for such dates should be added, changed, or deleted.

Users can view and download data for earlier years for historical records.

Revision History

v1	2019-Oct-13	Graeme Bunting	Original version
v2	28-Feb-2021	Graham Tigg	Make clear that when using Finance for the first time the starting balance need to go in the previous year.
v3	2021-05-07	Lyn Bossons	Financial Years paragraph added (previous KB article).
v4	2025-08-03	John Alexander	Change article for new statement titles