7.3 Transfer Money

To transfer money between accounts, select Transfer money from the Home Page or the Ledger.

• Insert the Date and Amount
   
• Select the From and To accounts from the drop-down lists.
• Payment Reference & Detail (which will be displayed in the Ledger) and Notes are optional.
• If appropriate add Group to be associated to the transfer

 Press the Save button to commit the transfer or Save & Add Another  to save this transfer and add another.

Transactions (with different numbers) will be added to the Ledger for both associated Accounts:

Social Account

Current Account 

Deleting either Transaction will delete the other one too.

Note 1: some sites will be set up so that Membership fees are credited to a Membership account. When these fees are banked the amount needs to be transferred to the account reflecting the bank account - usually Current.

Note 2: Transfers are used to record moving money from one Account to another and are represented by a pair of Transactions, one in each Account. Each Transaction has a “transfer_tkey” which holds the 'tkey' of its paired transaction in the other account. Here is an example of such a pair of Transactions:

tkey	t_date	account	amount	transfer_tkey	payee/payer
1234567	2019-08-28	current	-2000	1234568	to savings
1234568	2019-08-28	savings	+2000	1234567	from current

Transfers can be edited, and the associated Transactions are modified in the database as a pair.

Transfer Complication

We have come across a complication that you might need to be aware of. If money comes into an account (e.g. Current) but you want to analyse it against a Group which has all of its funds recorded in a different account (e.g. Travel Account) then you cannot simply do a Transfer. If you do it means the Group Rollover at Year End has transactions recorded in the incorrect account. (e.g. Current account)

What you need to do is do a transaction for the funds from Current Account and then a Credit transaction into the Travel Account and associate this to the Group. 

Revision History

v2	2020-08-10	Graham Tigg	Added reference to Transfers when operating with a  Membership a/c for fees.
v3	2021-04-22	Lyn Bossons	Note 2 added (previously KB 'Transfers')
v4	2025-02-12	John Alexander	Transfer complication added
v5	2025-04-06	John Alexander	Additional screen images added
v6	2025-06-25	John Alexander	Add change to cater for attaching Transfers to Groups.
v7	2025-10-13	John Alexander	Add additional feature to be able to Save and Add another